How to Raise a PO Goods Received Note

The PO Goods Received Note dataset is used to receipt in all goods, i.e. Assets, Stock etc.

Locate the PO Goods Received Note Dataset

You can create a GRN via the PO Goods Received Note dataset or via the Purchase Order dataset

1. Select the Procurement category then PO Goods Received Note:

2. Select New Record>PO Goods Received Note, or hit Insert on your keyboard.
3. Fill in the relevant fields.

Note: (Pink = System Generated, Blue = Mandatory):

Field	Description
PO Number	Enter the PO Number or use the binoculars to search
Date Received	Select the relevant date
Delivery Reference	Enter the delivery reference
Office	Defaulted to the user’s office, is changeable
Stock Location	Defaulted to the user’s stock location, is changeable
PO Goods Received Note (Hdr)
GRN Notes	Text field to record notes
Delivery Note Link	The user can link a file/folder/webpage if required

4. Select Functions>Get Outstanding PO Items.

You will be asked if you wish to continue.

Select Yes to continue or No to cancel the operation.

Select OK.

How to Receipt Stock

5. Select the Stock Receipts tab:

6. Open the record(s) by double clicking on the grey area to the left of the Qty Available column, or select Open All:

7. Enter the Qty Received:

8. If required, select/amend the Aisle, Rack, Row and Bin locations:

9. Select Close then Refresh to view the record(s) in grid view. Notice that the Qty Received column has now updated:

How to Receipt in Assets

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10. Select the Asset Details tab:

11. Open the record(s) by double clicking on the grey area to the left of the Asset Number column or select Open All:

The system will now automatically open an Asset Details tab, follow the How to Add Assets user guide for more information.

12. Select Close, then Refresh to view the record(s) in grid view, notice the Asset Number has now been updated:

View Receipts

The Receipts tab will list all items listed from the Purchase Order:

View/Edit the Qty Received column to adjust the Receipt in this grid view.

Complete GRN

13. From the PO Goods Received Note screen, select Functions>Complete GRN.

You will be asked if you have entered all qtys correctly.

Select Yes to continue or No to cancel the operation.

Select OK.

Note: You can partially receipt items in, just select the qty received, complete the GRN as stated in the steps above. When the remaining qtys are received create a new GRN and follow these steps. If you have no items left to receipt in from a PO, you will receive a message.