Purchase Credits can be added to the system from the Purchase Order dataset or from the Invoice Register dataset.
Purchase Credits are very similar to a Supplier Invoice.
The Purchase Credits will have the company Purchase Order number stated on the document, making it easy for a user to search the system and locate the correct record.
You will be asked if you're sure you wish to continue.
Select Yes to add the line to the Invoice Register record or No to cancel the operation.
If you do not want it to reduce the purchase order item quantity received select "no" for Reduce Qty Recd on Po Item Yes or No and enter the negative Net Value.
You would select "yes" and enter a Qty if the items have been returned to your supplier but the supplier is going to replace them. This is not increasing the original PO Order Qty or value but updating the Qty received so that you can see there are items still outstanding which can then be receipted (GRN) into the system as normal.
You would select "no" if you are not expecting a replacement.
Example why you would select "yes":
PO Qty Ordered - 10 Valves
PO Qty Received – 10 Valves
Qty Invoiced by Supplier – 10 valves
One valve has defects and supplier has agreed to ship a new one at no extra costs. Therefore you would raise a Purchase Credit to reduce the received Qty but does not affect the value.
Example where you would select "no"
PO Qty Ordered - 10 Valves
PO Qty Received – 10 Valves
Qty Invoiced by Supplier – 10 valves
Goods were faulty and you do not require a replacement. Purchase Credit will reduce the PO Invoice item line Value.